Privacy statement

Collection of general data and information

Each time the website of the German Jordanian University (GJU) Project Office is accessed by a person or an automated system, various general data and information are collected. These are then recorded in the server log files.

The following can be recorded:

• the browser types and versions used
• the operating system used by the accessing system
• the website from which an accessing system accesses our website (so-called referrer)
• the sub-websites, which are accessed via an accessing system on our website
• the date and time of access to the website
• an Internet protocol address (IP address)
• the Internet service provider of the accessing system
• other similar data and information used to avert threats in the event of attacks on our information technology systems.

When using these general data and information, the project office of the GJU does not draw any conclusions about the data subject. Rather, this information is needed to:

• to deliver the content of our website correctly
• to optimize the content of our website and advertising for it
• to ensure the long-term functionality of our information technology systems and the technology of our website
• to provide law enforcement agencies with the information necessary to prosecute in the event of a cyber attack.

The GJU Project Office evaluates the anonymously collected data and information both statistically and with the aim of improving data protection and data security. This is intended to ensure the best possible protection for the personal data we process. The anonymized data in the server log files is stored separately from all personal information provided by a data subject.

Rights of the person concerned

Right to confirmation

Every individual has the right to obtain confirmation from the data controller as to whether data relating to their person is being processed; a right granted by European Union legislators. If someone wishes to exercise this right, he or she has the option of contacting an employee of the data processing controller at any time.

Right to information

Every person affected by the processing of personal data has the right, granted by the European legislator of directives and regulations, to receive free information from the controller about the personal data stored about him and a copy of this information. In addition, the European legislator has provided the data subject with information on the following information:

• the purposes of processing
• the categories of personal data that are processed
• the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organizations
• If possible, the planned duration for which the personal data will be stored or, if this is not possible, the criteria for determining this duration
• the existence of a right to correct or delete personal data concerning you or to restrict processing by the person responsible or a right to object to this processing
• the existence of a right of appeal to a supervisory authority
• if the personal data is not collected from the data subject: All available information about the origin of the data
• the existence of automated decision-making, including profiling, in accordance with Article 22 (1) and (4) GDPR and — at least in these cases — meaningful information about the logic involved and the scope and intended effects of such processing for the data subject

In addition, the data subject has the right to know whether their personal data is being transferred to a third country or to an international organization. If such a transfer of data takes place, it also has the right to obtain information about the appropriate protective measures in connection with the transfer.

If a data subject wishes to exercise this right to information, they can contact an employee of the controller at any time.

Right to rectification

According to EU directives and regulations, every person whose personal data is processed has the right to immediate correction of incorrect data about themselves. It may also request the addition of incomplete data, taking into account the purpose of the processing — including by means of an additional explanation.

If a data subject wishes to exercise this right of rectification, they can contact an employee of the controller at any time.

Right to delete (right to be forgotten)

Every person affected by the processing of personal data has the right, granted by the European legislator of directives and regulations, to demand that the personal data concerning them be deleted immediately, provided that one of the following reasons applies and insofar as processing is not necessary:

• The personal data was collected or otherwise processed for purposes for which they are no longer necessary.
• The data subject withdraws the consent on which the processing was based in accordance with Article 6 (1) (a) GDPR or Article 9 (2) (a) GDPR and there is no other legal basis for processing.
• The data subject objects to processing in accordance with Article 21 (1) of the GDPR and there are no overriding legitimate reasons for the processing, or the data subject objects to the processing in accordance with Article 21 (2) of the GDPR.
• The personal data was processed unlawfully.
• The deletion of personal data is necessary to fulfill a legal obligation under Union law or the law of the Member States to which the person responsible is subject.
• The personal data was collected in relation to information society services offered in accordance with Article 8 (1) GDPR.

If one of the aforementioned reasons applies, and a data subject wishes to request the erasure of personal data stored by the GJU Project Office, he or she may, at any time, contact any employee of the controller. The employee will arrange for the deletion request to be complied with immediately.

If the personal data has been made public by the GJU Project Office and the latter, as the controller, is obliged to delete the personal data in accordance with Article 17 (1) of the GDPR, the GJU Project Office shall take appropriate measures, including technical measures, to inform other data controllers who process the published personal data that the data subject is responsible for the other Data controller has requested the deletion of all links to this personal data or of copies or replications of this personal data, unless processing is necessary. Employees will take the necessary steps on a case-by-case basis.

Right to restrict processing

Every person affected by the processing of personal data has the right granted by the European legislator of directives and regulations to demand that the person responsible restrict processing if one of the following conditions is met:

• The accuracy of the personal data is disputed by the data subject, for a period of time which enables the person responsible to verify the accuracy of the personal data.
• The processing is unlawful, the data subject refuses to delete the personal data and instead demands that the use of the personal data be restricted.
• The controller no longer needs the personal data for processing purposes, but the data subject needs them to assert, exercise or defend legal claims.
• The data subject has objected to processing in accordance with Article 21 (1) of the GDPR and it is not yet clear whether the legitimate reasons of the person responsible outweigh those of the data subject.

If one of the aforementioned conditions is met, and a data subject wishes to request the restriction of the processing of personal data stored by the GJU Project Office, he or she may at any time contact any employee of the controller. They will arrange for processing to be restricted.

Right to data portability

Every person affected by the processing of personal data has the right, granted by the European legislator of directives and regulations, to receive personal data concerning him or her, which has been provided by the data subject to a controller, in a structured, common and machine-readable format. It also has the right to transfer this data to another person responsible without hindrance from the person responsible to whom the personal data has been provided, provided that the processing is based on consent in accordance with Article 6 (1) letter a GDPR or Article 9 (2) letter a GDPR or on a contract in accordance with Article 6 (1) (b) GDPR and the processing is carried out using automated procedures, provided that the processing is not necessary for the performance of a task that is in the public interest or in The exercise of public authority is carried out, which has been delegated to the person responsible.

Furthermore, when exercising their right to data portability in accordance with Article 20 (1) of the GDPR, the data subject has the right to have the personal data transmitted directly from one controller to another controller, insofar as this is technically feasible and provided that this does not affect the rights and freedoms of other persons.

In order to assert the right to data portability, the data subject may contact the GJU project office at any time.

Right to object

Every person affected by the processing of personal data has the right granted by the European legislator of directives and regulations to object at any time, for reasons arising from their particular situation, to the processing of personal data concerning them carried out on the basis of Article 6 (1) (e) or (f) GDPR. This also applies to profiling based on these provisions.

The GJU Project Office shall no longer process the personal data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the establishment, exercise or defence of legal claims.

If the project office of the GJU processes personal data for direct marketing purposes, the data subject shall have the right to object at any time to processing of personal data concerning him or her for such marketing. This also applies to profiling, insofar as it is associated with such direct advertising. If the data subject objects to the GJU Project Office to processing for direct marketing purposes, the latter will no longer process the personal data for these purposes.

In addition, the data subject has the right, on grounds relating to his or her particular situation, to object to processing of personal data concerning him or her by the GJU project office for scientific or historical research purposes, or for statistical purposes in accordance with Article 89 (1) of the GDPR, unless the processing is necessary for the performance of a task carried out for reasons of public interest.

To exercise the right to object, the data subject may directly contact an employee of the GJU Project Office. Notwithstanding Directive 2002/58/EC, the data subject is also free to exercise his right of objection in connection with the use of information society services by means of automated procedures using technical specifications.

Automated decisions on a case-by-case basis, including profiling

Any person affected by the processing of personal data has the right granted by the European legislator of directives and regulations not to be subject to a decision based exclusively on automated processing — including profiling — which has legal effect against him or similarly significantly affects him, provided that the decision (1) is not necessary for the conclusion or performance of a contract between the data subject and the controller, or (2) due to Union or Member State legislation to which the controller is subject is permitted and this legislation contains appropriate measures to protect the rights and freedoms and legitimate interests of the data subject or (3) is carried out with the express consent of the data subject.

If the decision (1) is necessary for the conclusion or performance of a contract between the data subject and the controller, or (2) is made with the express consent of the data subject, the GJU Project Office shall take appropriate measures to protect the rights and freedoms and legitimate interests of the data subject, including at least the right to obtain the intervention of a person on the part of the person responsible, to state its own position and to challenge the decision.

If the data subject wishes to assert rights with regard to automated decisions, he or she may contact an employee of the controller at any time.

Right to withdraw consent under data protection law

Every individual to whom the processing of personal information relates has the right, guaranteed by European legislation, to withdraw their consent to data processing whenever necessary.

If a data subject should exercise their right to withdraw their consent, they are free to contact an employee of the data processing controller at any time for this purpose.

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Routine deletion and blocking of personal data

The controller processes and stores personal data of the data subject only for the period necessary to achieve the storage purpose or if this has been provided for by the European legislator of directives and regulations or another legislator in laws or regulations to which the controller is subject.

If the storage purpose ceases to apply or if a storage period prescribed by the European legislator of directives and regulations or another competent legislator expires, the personal data will be blocked or deleted routinely and in accordance with legal requirements.

Legal basis of processing

Art. 6 I lit. a GDPR serves as the legal basis for the project office for processing operations in which we obtain consent for a specific processing purpose. If the processing of personal data is necessary to fulfill a contract to which the data subject is a party, as is the case, for example, in processing operations that are necessary for the delivery of goods or the provision of another service or consideration, the processing is based on Art. 6 I lit. b GDPR. The same applies to such processing operations that are necessary to carry out pre-contractual measures, for example in cases of inquiries about our products or services.

If the GJU project office is subject to a legal obligation which requires the processing of personal data, such as to fulfill tax obligations, the processing is based on Art. 6 I lit. c GDPR. In rare cases, the processing of personal data could be necessary to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor were injured in our company and his name, age, health insurance data or other vital information would then have to be passed on to a doctor, hospital or other third party. Processing would then be based on Art. 6 I lit. d GDPR. Ultimately, processing operations could be based on Art. 6 I lit. f GDPR. Processing operations that are not covered by any of the above legal bases are based on this legal basis if processing is necessary to protect a legitimate interest of the project office or of a third party, provided that the interests, fundamental rights and fundamental freedoms of the data subject do not prevail. We are permitted to carry out such processing operations in particular because they have been specifically mentioned by the European legislator. In this respect, he took the view that a legitimate interest could be assumed if the data subject is a customer of the person responsible (recital 47 sentence 2 GDPR).

Legitimate interests in processing pursued by the person responsible or a third party

If the processing of personal data is based on Article 6 I lit. f GDPR, our legitimate interest is to conduct our business for the benefit of all our employees and shareholders.

Duration for which personal data is stored

The storage period of personal data is based on the corresponding legal storage obligation. As soon as these retention periods end, the relevant information is removed by default, unless it is still necessary to process or implement a contract.

Statutory or contractual requirements for the provision of personal data

We would like to inform you that the provision of personal data is partly required by law (e.g. tax regulations) or may also result from contractual regulations (e.g. information about the contractual partner). In order to conclude a contract, it may be necessary for a data subject to provide us with personal data, which must then be processed by us. For example, the data subject is obliged to provide us with personal data when the GJU project office concludes a contract with him or her. Failure to provide personal data would mean that the contract with the person concerned could not be concluded. Before personal data is provided by the person concerned, the person concerned must contact one of our employees. On a case-by-case basis, our employee will explain to the person concerned whether the provision of personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and what consequences the failure to provide the personal data would have.

Event booking

Within our range of events, functions and content of the pretix service offered by rami.io GmbH, Berthold-Mogel-Straße 1, 69126 Heidelberg, Germany, are integrated. This includes the ticket shop, which is integrated via a JavaScript widget.

When you buy a ticket, pretix uses a technically necessary cookie to enable the ordering process and to remember which shopping cart belongs to you. The cookie is set as soon as you interact with the widget. pretix does not store IP addresses, browser information or other unnecessary metadata beyond the duration of your request. You can find more information about data protection at pretix here: https://pretix.eu/about/de/privacy.

The following cookies are set in connection with event booking:

pretix_language

‍Storage period: 1 year
Function: Saves the user's preferred language for the Pretix platform.
Domän: pretix.eu
Processing institution: rami.io GmbH

__host-pretix_csrftoken‍

Storage period: 1 year
Feature: Used for security to prevent cross-site request forgery (CSRF) attacks.
Domän: pretix.eu
Processing institution: rami.io GmbH

pretix_widget_*‍

Storage period: 30 days
Function: Saves session information for the Pretix Widget on the GJU Project Office website.
Domän: german-jordanian.org
Processing institution: GJU Project Office

__host-pretix_session‍

Storage period: 14 days
Function: Saves the user's active session on Pretix to enable the login and ordering process.
Domän: pretix.eu
Processing institution: rami.io GmbH

__proxy_session‍

Storage period: 7 days
Feature: Used for session management in the Pretix system.
Domän: pretix.eu
Processing institution: rami.io GmbH

pretix-widget-allow‍

Storage period: 7 days
Function: Saves permission to use the Pretix booking widget.
Domän: german-jordanian.org
Processing institution: GJU Project Office

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Map display

Functions and content of the MapTiler service, offered by MapTiler AG, Baarerstrasse 135, 6300 Zug, Switzerland, are integrated into our website. This includes providing interactive maps, which we use on various pages to better illustrate the geography.

To display the maps, a connection is established to the MapTiler servers. Your IP address is transmitted in order to deliver the content correctly. We block the map from loading until you actively give your consent by clicking on the corresponding button. Only then is the connection to MapTiler established and the map displayed.

The following cookies are set in connection with the map display:

_cfuvid

Storage period: session
Function: Used to identify individual user requests within a session to ensure the performance and security of the service.
Domain name: .maptiler.com
Processing institution: MapTiler AG

session

Storage period: 14 days
Function: Saves the user's active session on MapTiler to optimize map usage.
Domän: maptiler.com
Processing institution: MapTiler AG

MapConsent

Storage period: 28 days
Function: Saves permission to load MapTiler maps.
Domän: german-jordanian.org
Processing institution: GJU Project Office

Further information on data protection at MapTiler can be found here: https://www.maptiler.com/privacy-policy/

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